Help! Sustainable King's Day 2024 in Toronto

News item | 02-11-2023 | 12:45

We are excited to invite Event Agencies or other companies or organizations to submit a proposal that will raise the sustainability focus of the celebration of the Dutch national holiday (King’s Day) in Toronto. King’s Day is a vibrant and cherished tradition in the Netherlands. For this occasion – and those in the future, we aim to elevate the experience by hosting a sustainable event based on innovative and out-of-the-box ideas. Our goal is to get a strategy out of this to then use at other events organized by the Consulate General in Toronto as well.

Event Details
Event Name: King’s Day Celebration
Date: April 2024 
Start Time: 4 pm 
Location: Toronto
Expected Guests: approximately 150-200 Theme and Objectives

Our primary objective is to create an unforgettable King’s Day celebration that aligns with our commitment to sustainability. We are looking for creative ideas and concepts that incorporate eco-friendly practices, reduce waste, and promote environmental consciousness throughout the event.
Below is a minimal requirement list with basic elements included in our sustainability efforts which are commonly used. The event design should go beyond these and include highly innovative ideas and not only the commonly used actions to promote sustainability.

Sustainability Focus
Incorporate sustainable practices such as eco-friendly decorations, reusable tableware, and waste reduction strategies. 

Innovative Entertainment
Explore unique and eco-friendly entertainment options, such as live performances / presentations using recycled materials or any other entertainment, as long as it fits into the ‘more walk, less talk’ perspective.

Culinary Experience
Collaborate with local vendors to provide a diverse and sustainable menu with organic, locally sourced ingredients with a low carbon footprint – such as plant based.  Implement waste reduction measures, such as composting and recycling stations or select a location that focuses on sustainability and includes these (and other) measures.

Selection of location
Suggest locations that have high sustainable operations, and show and tell this. Suggest locations that will have the lowest carbon footprint in terms of travel to and from this location.

Green Transportation
Promote eco-friendly transportation options to and from the event, such as shuttle services, bike racks, or carpool incentives.

Sustainable Swag
Create sustainable event merchandise that aligns with our eco-friendly theme.

Submission Guidelines
Please submit a concept event proposal that includes your innovative ideas and a quotation. Not included in the quotation are the costs itself. The use of visual in the proposal is recommended and innovative ways of presenting the concept will be preferred.
Emphasize how your agency will infuse sustainability into every aspect of the event, how this will be communicated in the situation, how your proposals can be used in future events and why you should be our preferred partner.

Submission Deadline
We are excited to partner with an agency that shares our vision for a greener, more sustainable King’s Day celebration. We look forward to reviewing your creative concepts and working together to make this event a success.  The concepts should be mailed with the reference ‘Sustainable King’s Day Celebration’ to  resi.beerens@minbuza.nl.  
Should you have any questions or require further information, please do not hesitate to contact Resi at 416-938-5749, or via resi.beerens@minbuza.nl.   We kindly request all proposals to be submitted by Friday, November 17, 2023.