Job Profile

• Human Resources Management
• Diplomatic Housing
• Vehicle Management
• General Administration

HR Management

1. Coordinate and administer the employee lifecycle, from recruitment and onboarding through changes in employment and departure.
2. Support recruitment and onboarding by assisting with candidate sourcing and interviews, maintaining job descriptions and coordinating onboarding arrangements to ensure a smooth integration of new hires.
3. Support compensation and benefits management by assisting with salary benchmarking, coordinating payroll-related processes and administering employee benefits, including health insurance, retirement and redundancy-related arrangements, in accordance with applicable rules and agreements.
4. Ensure adherence to local labour law and maintain accurate employee documentation.
5. Act as the HR contact point within the Embassy and provide practical information, feedback and advice to the OM and employees within the applicable framework of local labour law, the Ministry’s global rules and regulations for locally employed staff (LSR), mission-specific rules and regulations (PUW) and other relevant Ministry policies.
6. Keep personnel information up to date in the relevant systems and ensure that HR documentation is properly archived in 247 and Sophia.
7. Support clear and timely internal communication on HR-related matters and ensure that staff are informed of relevant HR procedures and changes.
8. Maintain an organised and systematic approach to HR administration, with strong attention to detail, confidentiality and prioritisation.

1. Understand housing policy and comply with the rules and regulations of the Housing Department (DHF).
2. Coordinate and/or conduct inspections of diplomatic housing in accordance with the applicable accommodation policy and prepare inspection reports for DHF.
3. Support the administration and monitoring of housing contracts and related documentation.
4. Coordinate with external parties, including housing agencies, landlords and local lawyers, and support negotiations where required.
5. Ensure that diplomats receive the relevant housing information and documentation, including state-of-entry and state-of-exit reports, applicable rules and regulations and cost-distribution arrangements.
6. Maintain an overview of housing-related contracts, deadlines, inspections and follow-up actions.

1. Act as a point of contact for office vehicle management.
2. Coordinate driver schedules and provide practical guidance to drivers where required.
3. Monitor planning and timelines and respond efficiently to urgent or changing operational requirements.
4. Identify and resolve day-to-day vehicle and transport-related issues, escalating matters to the OM when appropriate.
5. Maintain relevant vehicle and driver records and ensure that administrative requirements are followed.

1. Provide administrative support to the OM and the General Affairs department.
2. Coordinate administrative processes and ensure the timely follow-up of requests, actions and deadlines.
3. Maintain accurate records, files and documentation in accordance with applicable procedures and data protection requirements.
4. Liaise with internal colleagues and external service providers on administrative and operational matters.
5. Identify inefficiencies or recurring issues and propose practical improvements to administrative processes.
6. Provide flexible operational support to the mission when priorities or circumstances require this.

• Records are kept properly and in accordance with applicable rules, guidelines and agreements.
• Information is collected, checked, registered and processed effectively and in a timely manner.
• Problems are identified at an early stage, reported to the appropriate person and followed up effectively.
• HR information is kept in good order, in accordance with relevant agreements and guidelines, including integrity guidelines.
• Process-based arrangements are coordinated, progress is monitored and reminders are sent promptly where required.
• Requests for information about procedures, forms, administrative obligations and organisational processes are handled in a customer-friendly manner.
• Work files are created and kept up to date.
• Housing and vehicle administration is properly coordinated, with deadlines, contracts and obligations monitored and followed up.
• Internal and external stakeholders receive timely and accurate information and support.
• Administrative processes are reviewed where appropriate and practical improvements are proposed.

• At least five years of relevant professional experience, preferably including administrative, HR, operational or general affairs responsibilities.
• Strong communication and interpersonal skills.
• Solid analytical and operational skills.
• Good computer skills.
• Bachelor’s degree or higher.
• Strong planning and organisational skills.
• Ability to manage multiple priorities and work independently while maintaining effective coordination with colleagues and stakeholders.
• Accurate, systematic and detail-oriented approach to work.
• Fluency in English and Thai at a professional level. Understanding of and ability to communicate in Dutch is an advantage.

• Customer-oriented.
• Able to plan and organise.
• Meticulous and demonstrates integrity.
• Able to work well with others.
• Able to solve problems effectively.
• Communicates clearly and professionally.