The Embassy of the Kingdom of the Netherlands Doha incl Team Kabul, is looking for a  Administrative Support Officer, temporary until 31 December 2025.

BASIC DETAILS

Job title : Administrative Support Officer
Mission: : Doha and Kabul
Job level : scale 5
Number of hours : 40

SPECIFIC INFORMATION OF THE JOB

The administrative support officer primarily works in the field of administration, operations and general affairs, as well as providing clerical and logistic support. The administrative support officer should be able to replace the Senior secretary /administrative officer and Liaison officer during their absence, taking responsibility of carrying out some of their tasks and responsibilities.

Tasks
-Drafting, sending and following up on Notes Verbales, contributing to the formal lines of communication between the Dutch diplomatic representations in Doha and the government of the State of Qatar
-Arrange hotel reservations and travel
-Support and assist KAB team administratively with financial matters, operational management KAB, with travel, appointments etc., but also arranging lunches, receptions, etc. Assist in simple housing matters that are difficult to arrange remotely Other tasks to be agreed upon

REQUIRED KNOWLEDGE, EXPERIENCE AND SKILLS

-Excellent command of both verbal and written Arabic and English
-Experience in the administrative field, preferably at an Embassy
-Ability to work accurately
-Ability to cope with stress
-Integrity
-Flexibility

TYPE OF PERSON WE ARE LOOKING FOR

We are looking for an energetic, hands-on team player with a focus on solving problems and excellent communication skills, both in Arabic and English.
You are capable to respond swiftly to upcoming tasks and work under time pressure if required. You pay respect to the following values: no discrimination whether based on ethnicity, religion, age, gender, sexual preferences or anything else, and you are able to deal with a rather direct way of communication of the Dutch in general.
You will work closely with the Dutch Ambassador to Qatar and the Dutch Ambassador to Afghanistan and the respective embassy staff. You are able to work independently, you are not afraid to take initiative and you have a high sense of responsibility. You are able to set priorities and to communicate them clearly.

Written applications with subject “Vacancy Administrative Assistant” and comprising of a motivation letter, a CV including references have to be submitted by e-mail to DOH-AZ@minbuza.nl before 4 April 2024 at 16:00 hours.