General job characteristics:

The housekeeping coordinator carries out tasks in and around the ambassador’s residence (occasionally also at the chancery) on the instructions of the ambassador and the operational manager. He/she understands that the appearance and presentability of the residence are important to how the Netherlands is perceived abroad. He/she actively helps to ensure that the residence is representable, in close collaboration with the cleaning staff member. The housekeeping coordinator knows his/her way around the residence and its facilities. He/she coordinates tasks with his/her manager and ensures that tasks are carried out properly and on time. He/she ensures that he/she has the materials and supplies required to carry out the tasks effectively. 

The housekeeping coordinator is the first point of contact at the residence for the ambassador and his/her family, the operational manager and the management support officers for matters regarding the household, facilities and coordination of events at the residence. The employee fulfils a coordinating role within the residence team and, where appropriate, acts as contact person for other residence staff members. He/she is responsible for the smooth running of practical and organizational matters surrounding events (receptions, lunches and dinners) and also works as a cook when necessary. He/she receives and guides visitors, coordinates the tasks of external service providers / hired personnel, manages the stock and places orders for household purposes where appropriate. He/she also ensures that invoices are being checked and send to the embassy for payment.

Indicative tasks

Keeping the residence representable, both the official and private quarters

• Ensuring that all rooms are clean, orderly and representable at all times. Maintain high standards of hygiene and appearance in both fromal reception areas and private living spaces. 
• Carrying out of daily housekeeping tasks such as dusting, vacuuming, and surface cleaning. Managing of all laundry, ironing, and wardrobe care. 
• Monitoring of the condition of furniture, appliances, and decorations and report any needed repairs. 
• Cooperation and coordination of these tasks with the cleaning staff member. 

Running of practical and organizational matters surrounding events at the residence

• Assisting with preparing the residence for official and private events. Setting up of event spaces (table settings, seating layouts, decorations, etc).
• Maintaining of flowers/plant arrangements and decorative elements where needed.
• Welcoming and guiding guests during events to ensure smooth flow and a professional atmosphere.
• Preparing of meals: cook or assist in preparing for smaller-scale events when required. Assist with serving for small-scale events (coffee meetings, seated lunch and dinner, etc). 
• Post-event tasks, including cleaning, and restoring the residence to normal condition.
• Maintaining an events calendar and ensuring timely preparation for upcoming activities.

Coordination of the tasks of external service providers and hired personnel

• Coordination with caterers, rental companies, and suppliers for event needs.

• Liaising with gardener, maintenance personnel, security personnel, and other service providers. Supervision of on-site work to ensure quality, professionalism, and adherence to agreed timelines.

• Communicating the needs clearly to all external personnel. Coordination of temporary staff during large events.

Stock keeping and handling/checking of invoices and work orders

• Updating the residence drinks stock after events and maintaining an inventory of this.

• Ensuring timely replenishment of all essential items and avoid shortages.
• Tracking consumption patterns and propose improvements for cost efficiency.
• Checking of  incoming invoices for accuracy before submitting them to the embassy for payment approval.
• Maintaining records of purchases, invoices.

Contacts

• With the ambassador and the ambassador’s family for all matters regarding the household at the residence.
• With the operational manager and other colleagues of the general affairs section regarding the planning and execution of various tasks and duties.
• With the cleaning staff member to coordinate execution of all tasks at the residence.
• With the management support officers regarding the planning and coordination of events at the residence.
• With external service providers and hired personnel regarding their work at the residence.

Competences

• Focus on results
• Ability to plan and organize
• Ability to work with others
• Client orientation
• Flexibility
• Integrity

Work environment

The embassy comprises around 35 staff members, including several attachés and regional coordinators/advisors. The general affairs team consists of 12 employees, as well as 2 cleaners, 1 gardener, and security personnel from external companies. The embassy also has an integrated policy department, under the supervision of the deputy head of mission. There is a positive and active working atmosphere at the embassy and the “One Team” mindset is well established, as is the “can‑do” mentality. Cooperation, professionalism, result- and client-orientation, flexibility, and mutual commitment are central to our team.

Salary indication

JOD 678 gross per month

Contact

Michiel de Haan
Operational Manager
amm-recruiting@minbuza.nl

Interested? 

Send your CV and motivation letter not later than 11 January 2026 to: amm-recruiting@minbuza.nl