Temporary General Affairs Officer – Housing & Facilities (minimum of 6 months) – Embassy of the Kingdom of the Netherlands, Brasilia

The Embassy of the Kingdom of the Netherlands in Brasília is seeking an enthusiastic General Affairs Officer, who is dedicated to deliver high quality work in the field of facility management, and is able to plan, organise and document, and has excellent customer service skills.
You will have the opportunity to make a difference by creating the best facility conditions in an international environment, supporting the diplomatic network of the Netherlands in Brasília.
  • Job title: Temporary General Affairs Officer – Housing & Facilities (minimum of 6 months)
  • Unit/mission: Embassy of the Kingdom of the Netherlands, Brasilia, Brazil
  • Starting date: as soon as possible
  • Contract: temporary local contract at the Embassy, 40 hours a week, CLT contract with several additional benefits
  • Salary: local pay scale 6, market competitive and dependent on relevant work experience Min. BRL 10.160 – max. BRL 15.240 (gross amounts)

        Your work will involve:

  • Planning and organizing maintenance and facility projects in accordance with strategy and inspection documents of the Ministry of Foreign Affairs and adapting to the needs, including maintenance and renovation on constructions, technical/electrical/climate control/air purification installations, plumbing’s, fittings, wirings, facilities and gardens;
  • Preparing tender documents and assessment of offers;
  • Surveying the quality of the works done by local contractors in the area of his/her responsibility;
  • Surveying and coordinating the technical logistics of gatherings and the inventory at the official residence, as well as at the Chancery;
  • Facilitating relocating process, inspection of (future) residences and administrative procedures around relocation of expat diplomatic staff;
  • Identify improvements in the facility processes and planning, present proposals to Facility Manager and the Operational Manager;
  • Making sure relevant documents are archived at the determined applications and project and maintenance documents are always up to date;
  • General support with events that take place at the Chancery or the official residence;
  • Collaborating on a daily basis in the facility team comprising of the Facility Manager, one technical maintenance officer and three gardeners. Collaborating in broader General Affairs team and with other Embassy staff;
  • Maintaining contacts with relevant departments of the Ministry of Foreign Affairs in the Netherlands, proactively seeking for alignment, when required;
  • The General Affairs Officer is accountable to the Operational Manager in the execution of his/her duties.

        Who we are looking for:

  • Preferably 3+ years of relevant work experience and education in relevant area;
  • General technical (engineering) / facility management knowledge;
  • Good communication skills in Portuguese and English. Dutch is an added advantage.
  • Experience with contract / procurement negotiations;
  • Knowledge of safety and inspection regulations, technical regulations, occupational health and safety regulations and equipment specifications is a plus;
  • Ability to collaborate with a diverse team in a dynamic work environment;
  • Ability to independently plan, organize and anticipate;
  • Ability to network and collaborate with suppliers;
  • Client orientation and empathetically dealing with problems.
  • Problem solving skills and proficiency in common Office software (Word, Excel, Powerpoint, etc.).

         What we offer:

  • Being part of the diverse and international Embassy team which has around 30 staff members, consisting of a mix of local and expat staff.
  • A chance to know the diplomatic and business network of the Kingdom of the Netherlands in Brazil comprising the Embassy in Brasilia, Consulates-General in Sao Paulo and Rio de Janeiro and Netherlands Business Support Offices in Belo Horizonte and Porto Alegre.
  • Working on a beautiful compound, with a park-like garden and several compound buildings, including the chancery and official residence.
  • A dynamic and international work environment where you will have the opportunity to gain experience in several domains;
  • A market competitive salary and conditions with several additional benefits (CLT+).

 Does this sound like the perfect opportunity for you?

How to apply:

Interested candidates may express their interest by e-mail to BRA-HR@minbuza.nl, with a motivation letter (max. 1 page) and resume attached. We will invite selected candidates for interviews.
  • Preferred start date is the 1st of August 2025.
  • Applications will be accepted until the 15th of July 2024.
  • For more information, please contact BRA-HR@minbuza.nl.
We look forward to hearing from you!

The Netherlands Government celebrates all forms of diversity and is deeply committed to foster an inclusive environment within its organization. Individuals interested in advancing these diversity goals are strongly encouraged to apply.