Job Vacancy Announcement (local contract)

Management Assistant

Job title :                   Management Assistant (non-remote)

Unit/mission :           Consulate of the Kingdom of the Netherlands, Sao Paulo, Brazil

Starting date :           As soon as possible

Contract :                  CLT contract at the Consulate, 40 hours a week

Salary :                      Local pay scale 6 (starting at R$ 10.160), market competitive and dependent on relevant work experience

The Consulate of the Kingdom of the Netherlands in São Paulo is seeking an enthusiastic Management Assistant.

Why Join Us? The Management Assistant is the right-hand person to the Consul General and her deputy and the linchpin of the Consulate. This role offers a unique position within the Consulate, allowing you to make a meaningful impact within our organization. If you thrive in a dynamic setting and you like to co-organize receptions and events, we encourage you to apply!

 

The ideal candidate for the position of Management Assistant at the Consulate of the Kingdom of the Netherlands in São Paulo is an individual who embodies the following qualities:

  • Team Player : The ideal candidate should be collaborative and work effectively within a team. As the consulate operates in a team-oriented environment, the candidate must be able to communicate openly, share knowledge, and contribute to a positive and productive work atmosphere. Cooperation with colleagues and external stakeholders will be essential in delivering high-quality services.
  • Customer-Oriented : The candidate should have a strong focus on providing exceptional service, with the ability to address needs efficiently and with empathy. Understanding the diverse needs of individuals, handling inquiries with professionalism, and delivering accurate information in a friendly and approachable manner are key to ensuring high-quality services.
  • Meticulous and Detail-Oriented : Given the importance of handling sensitive and official documentation, the candidate must have a keen eye for detail. This includes accurately answering emails and making appointments.
  • Multitasker : The ideal candidate will thrive in a dynamic and fast-paced environment. The ability to manage multiple responsibilities simultaneously, such as answering emails, supporting incoming visitors and co-organize events, is crucial. The candidate should be able to prioritize tasks effectively to meet deadlines while maintaining a high standard of work.
  • Flexible and Adaptable : The candidate must be flexible and adaptable to new procedures, priorities, and challenges. The ability to stay calm and adjust to shifting demands, whether it’s handling urgent matters or new directives, will be essential for success in this role. The candidate must be prepared to be available beyond standard office hours, including occasionally on weekends and public holidays.

Main duties

 

The main focus of this position is management assistant to the Consul General and her deputy.

 

  • Respond to and draft emails
  • Manage appointments
  • Writing reports of meetings
  • Collecting, organizing and archiving data in several content management systems
  • Supporting incoming visitors and delegations and preparing files for these incoming delegations
  • Handling and advising on received invitations, making and sending invitations, set up guest lists
  • Co-organize receptions and events

What we are looking for:

 

  • Preferably 3+ years of relevant work experience and education in relevant area.
  • Good communication (verbal and writing skills) in Portuguese and English. Dutch is an advantage.
  • Ability to collaborate with a diverse team in a dynamic work environment.
  • A proactive, dynamic and service-oriented personality who is flexible enough to deal with a wide variety of activities and find solutions for problems that arise.
  • He/she combines speed of operation with a high quality of output and shows initiative.
  • A team player, who is happy to contribute, together with colleagues form the consulate, to improve the position and visibility of the Netherlands in São Paulo.
  • Capability of constructively challenging and supporting the management team as a critical sparring partner.
  • Proficiency in common Office software (Word, Excel, PowerPoint, etc.).

 

What we offer:

 

  • Being part of the diverse and international Consulate team which has 20 staff members, consisting of a mix of local and expat staff.
  • A chance to know the diplomatic and business network of the Kingdom of the Netherlands in Brazil comprising the Embassy in Brasilia, Consulate General in São Paulo and Rio de Janeiro and Netherlands Business Support Offices in Belo Horizonte and Porto Alegre.
  • A dynamic and international work environment where you will have the opportunity to gain experience in several domains.
  • A market competitive salary and conditions with several additional benefits.

Working environment

The Consulate General of the Kingdom of the Netherlands in São Paulo is an office at Faria Lima district in São Paulo. The consulate is part of the broader Brazil network: the Embassy of the Kingdom of the Netherlands in Brasilia, the Consulate General in Rio de Janeiro and the Netherlands Business Support Offices in Belo Horizonte and Porto Alegre. The Consulate General has 20 staff members and consists of an agricultural employee, a consular department, an innovation team, general affairs and a cultural/economic and trade section.

 

The Management Assistant is employed within the general affairs department of the consulate and will report directly to the Deputy Consul General. He or she will collaborate and communicate regularly with all other staff in the Brazil network.

How to apply:

 

Interested candidates may express their interest by sending an e-mail to   sao-cdp@minbuza.nl , with a motivation letter (max. 1 page) and resume attached. Applications will be accepted until the 15th of December.

 

This position is open to both internal and external candidates. However, in line with our internal mobility policy, priority will be given to qualified internal applicants in case of equal suitability.

 

The Netherlands Government celebrates all forms of diversity and is deeply committed to foster an inclusive environment within its organization. Individuals interested in advancing these diversity goals are strongly encouraged to apply.

 

We look forward to hearing from you!