The Consulate of the Kingdom of the Netherlands in São Paulo is seeking an enthusiastic and highly motivated General Affairs Officer. The successful candidate will be committed to delivering high-quality work in the areas of facility management, finance, and administration. They should possess strong planning and organizational skills, demonstrate the ability to anticipate needs and negotiate effectively, and thrive in a collaborative team environment.

Job title :                    General Affairs Officer – Facility management, Finance & Admin

Unit/mission :            Consulate of the Kingdom of the Netherlands, São Paulo, Brazil

Starting date :             01 October 2026

Contract :                    CLT contract at the Consulate, 40 hours a week

Salary :                       Local pay scale 6 (starting at R$ 10.757), market competitive and dependent on relevant work experience

The Consulate of the Kingdom of the Netherlands in São Paulo is seeking an enthusiastic and highly motivated General Affairs Officer. The successful candidate will be committed to delivering high-quality work in the areas of facility management, finance, and administration. They should possess strong planning and organizational skills, demonstrate the ability to anticipate needs and negotiate effectively, and thrive in a collaborative team environment.
The General Affairs Department consists of two team members and is led by the Operational Manager. The department is responsible for a broad range of operational functions, including Human Resources, Finance, Housing, and Administration. As a small and dynamic team, close collaboration, flexibility, and a willingness to support colleagues across different responsibilities are essential. The ability to adapt to changing priorities and provide backup when needed is key to success in this role.

Why Join Us? This role offers a unique blend of operational, administrative, financial, and HR responsibilities, allowing you to make an impact to our organization. If you thrive in a dynamic environment and have a passion for efficient and effective organizational management, we encourage you to apply!

Your work will involve:
Facility management

• Plan and organize maintenance and facility projects and adapting to the needs, including maintenance and renovation;
• Prepare tender documents and assessment of offers;
• Survey the quality of the works done by local contractors in the area of his/her responsibility;
• Communicate clearly with residents on facility processes and maintenance and on responsibilities of the Consulate vs. the resident;
• Maintain contacts with real estate brokers and/or landlords that offer suitable housing for the expatriate staff members of the Consulate;
• Facilitate relocating process, inspection of (future) residences and administrative procedures around relocation of expat diplomatic staff;
• Ensure utilities (e.g., electricity, water) are operational and monitor costs associated with facility management.

Financial management

• Monitor and manage the organization’s budget, tracking expenses and ensuring financial resources are allocated effectively;
• Process invoices, manage accounts payable and receivable, and oversee expense reports;
• Conduct regular financial reporting, preparing financial statements, balance sheets, and budgets as required;
• Assist with regulatory compliance, ensuring that all financial activities comply with local laws and organizational policies;
• Liaise with external accountants, auditors, and financial institutions as necessary;
• Support senior management in financial planning, forecasting, and budget analysis.

Administration

• Oversee day-to-day administrative operations, ensuring efficiency and accuracy in office management;
• Manage correspondence, filing, and documentation, both digital and physical, ensuring confidentiality and organization;
• Provide administrative support to senior management and other departments as needed;
• Maintain contacts with relevant departments of the Ministry of Foreign Affairs in the Netherlands, proactively seeking for alignment, when required.

Act as a backup in the following areas:

Human Resources Management

• Assist in drafting, updating, and maintaining employment contracts, ensuring compliance with applicable labour legislation and internal policies;
• Support the implementation of changes to employment conditions, HR policies, and procedures;
• Coordinate onboarding and offboarding processes, including the preparation of employment documentation and exit formalities;
• Maintain accurate and confidential employee records in accordance with legal requirements and organizational standards;
• Monitor staff attendance and leave administration, and provide accurate data to support monthly payroll processing;
• Assist with recruitment activities, including posting vacancies, screening applications, and coordinating interviews with hiring managers.

IT Support

• Provide first-line IT support to staff and liaise with external service providers when required;
• Assist with the setup, maintenance, and troubleshooting of office equipment, hardware, software, and mobile devices;
• Support user account administration and ensure adherence to IT security policies and procedures;
• Coordinate routine IT maintenance and contribute to the implementation of new technologies and systems.

What we are looking for:

• Preferably 5+ years of relevant work experience and education in relevant area (with a strong preference for experience in facility management and finance);
• Experience with contract / procurement negotiations;
• Good communication (verbal and writing skills) in Portuguese and English. Dutch is an advantage;
• Capability of constructively challenging and supporting the management team as a critical sparring partner;
• Ability to pro-actively and independently plan, organize and anticipate (proven project management skills);
• Ability to network and collaborate with suppliers;
• Client orientation and empathetically dealing with problems (incl. IT and technical problems);
• Pro-active work attitude and actively seeking solutions for problems that arise;
• Proficiency in common Office software (Word, Excel, PowerPoint, etc.).

What we offer:

• Being part of the diverse and international consulate team which has 19 staff members, consisting of a mix of local and expat staff;
• A chance to know the diplomatic and business network of the Kingdom of the Netherlands in Brazil comprising the Embassy in Brasilia, Consulate General in São Paulo and Rio de Janeiro and Netherlands Business Support Offices in Belo Horizonte and Porto Alegre;
• A dynamic and international work environment where you will have the opportunity to deepen experience in several domains;
• A market competitive salary and conditions with several additional benefits.

How to apply:

Interested candidates may express their interest by e-mail to:  sao-hr@minbuza.n l, with a motivation letter (max. 1 page) and resume attached.
We will invite selected candidates for interviews no later than the 31st of July. If you have not received a response by that date, it means you have not been selected for an interview.
Starting date is 01-10-26
Applications will be accepted until 22-07-26
This position is open to both internal and external candidates. However, in line with our internal mobility policy, priority will be given to qualified internal applicants in case of equal suitability.
The Netherlands Government celebrates all forms of diversity and is deeply committed to foster an inclusive environment within its organization. Individuals interested in advancing these diversity goals are strongly encouraged to apply.

We look forward to hearing from you!