Legalisation of documents from Ukraine for use in the Netherlands
If you want to use a document from Ukraine in the Netherlands, you must first have it legalised by the Ukrainian Ministry of Foreign Affairs. This is done with a special stamp called an apostille.
Due to the corona virus, you cannot have foreign documents legalised at most embassies or consulates-general until further notice. Please check the contact page of the embassy or consulate-general to see if and from when it is possible to have your document legalised. Don't see a start date on the contact page? Then it is not yet possible. Do you only need to have your documents legalised by the local authorities? Then check with the local authorities if that is possible.
Who can have documents legalised?
Anyone who has one or more documents from Ukraine can have them legalised for use in any part of the Kingdom of the Netherlands:
- the European part of the Netherlands
- St Eustatius
- St Maarten
Requirements for your document
Your document must be original and complete. If the document refers to other documents or annexes, these must be included.
Translation of your document
If your document is not in English, French, German or Dutch you might need to have it translated. The following rules apply:
- Your document must be translated by a sworn translator.
- It must be translated into English, French, German or Dutch.
- If the sworn translator is registered outside the Netherlands, you must also have the translation legalised.
Which documents can be legalised?
You can have various documents legalised, such as diplomas and certificates. The most common documents are:
- an official copy of a birth certificate
- an official copy of a marriage certificate
- an official copy of a divorce certificate
- an official copy of a death certificate
You can get these documents from the civil status records office (DRATsS).
Certificate of unmarried status
You can get a certificate of unmarried status from a notary.
If you are currently in the Netherlands, you can get this certificate from the Ukrainian embassy in The Hague. You must be a Ukrainian national.
You are responsible for the content of the certificate. The notary and the embassy can only confirm your signature.
Where can you have your documents legalised?
You can get an apostille from the Ukrainian Ministry of Foreign Affairs. For the address see the website of the Hague Conference on Private International Law (HCCH).
After your document is legalised with an apostille, you can use it in the Kingdom of the Netherlands.
Documents from the Ukrainian embassy in The Hague
A document that has been issued by the Ukrainian embassy in The Hague must be legalised by the Consular Service Centre (CDC) in The Hague.
Assistance from the CDC in The Hague
The Consular Service Centre (CDC) cannot help Dutch nationals apply for documents or have documents legalised in the Ukraine.
Verification of your document
The stamp or sticker on your document means only that the correct signature is on your document. Legalisation does not prove that the content is correct or that the document is authentic. A municipality in the Netherlands, the Immigration and Naturalisation Service (IND) or another authority may decide to check this.