Applying for a short-stay Schengen visa in Ukraine
If you live in Ukraine and want to apply for a short-stay visa for the Netherlands, find out about the rules and how to apply.
What do I need to do?
- You must submit a passport or other travel document issued within the last 10 years. This must have at least 2 blank pages and be valid for at least another 3 months after the date you intend to leave the Schengen area.
- You must submit a completed and signed visa application form. Each person travelling with you on your travel document must submit their own visa form. Forms for children under the age of 18 need to be signed by a parent or guardian.
- If you are under 18 and are travelling without one or both of your parents or guardians, ask them to sign a consent form. Border guards may ask to see this form when you arrive in the Netherlands.
- The photo you submit with your application must meet Dutch requirements for passport photos.
- When you submit your application your fingerprints will be taken. These will remain valid for 59 months. Some applicants, such as children under the age of 12, do not need to have their fingerprints taken.
Did you provide biometric data (fingerprints and photo) within the last 59 months prior to your current application? Then you can choose to have someone else submit your application for you. You do not have to appear in person.
Please note that if, during the assessment of your application, it appears that your fingerprints are not in the system, you will have to come and submit them. Also, you can always be invited for an interview if your application gives reason to do so.
How much does a visa cost?
When you apply for a visa at a Dutch embassy or consulate, you must pay a fee. You can find the fee on the fees page. If you apply through an external service provider, such as a visa agency, you will have to pay an extra fee to the provider.
The visa fee shall be waived for applicants belonging to one of the following categories:
- children under 6 years;
- school pupils, students, postgraduate students and accompanying teachers who undertake stays for the purpose of study or educational training;
- researchers travelling for the purpose of carrying out scientific research or participating in a scientific seminar or conference*;
- representatives of non-profit organisations aged 25 years or less participating in seminars, conferences, sports, cultural or educational events organised by non-profit organisations.
*as defined in point (2) of Article 3 of Directive (EU) 2016/801 of the European Parliament and of the Council ( 1 )
How long does it take?
The earliest you can apply is 6 months before you intend to travel. Seafarers can apply 9 months before intended travel date. You should apply no later than 15 working days in advance.
In most cases, you will be informed within 15 calendar days whether your application has been successful. However, it can sometimes take up to 45 days, for example if extra documents are required.
How will my application be assessed?
Some Schengen member states want to exchange information on visa applicants. This check (known as ‘consultation’) is mandatory for certain nationalities and can take up to 7 days.
The Ministry of Foreign Affairs uses information-supported decision-making to make better, quicker decisions on visa applications. For more information on how your data will be processed, see the privacy statement.
Applying for a visa in this country or region
Visa liberalisation for the Ukraine as of 11 June 2017
As of the 11th of June 2017 Ukrainian citizens who hold valid biometric passports will be exempted from the visa requirement when travelling to the Schengen Area for a short stay of up to 90 days within a 180-day period. This means that as of this date Ukrainian citizens in possession of a valid biometric passport no longer have to apply for a short-stay Schengen visa.
However, the visa exemption does not mean that travelers will be automatically allowed to enter the territory of the Netherlands and other Schengen countries. Ukrainian citizens must be able to present to the border police all the documents explaining the purpose and conditions of their stay. For details about these documents, please check the website of the European Union (in Russian and Ukrainian) about visa free travelling: http://openeurope.in.ua/
Holders of non-biometric passports will still need to apply for a visa.
Short stay Schengen visa applications
If you want to apply for a Schengen visa you must also provide a number of documents to ensure that your application is assessed correctly.
Please complete the appropriate checklist:
- Checklist visa application Airport transit
- Checklist visa application Business
- Checklist visa application Drivers conducting international cargo and passenger transportation services
- Checklist visa application International sports events
- Checklist visa application Journalists and the technical crews accompanying them
- Checklist visa application Medical reasons
- Checklist visa application Members of professions participating in international exhibitions or other events
- Checklist visa application Members of train refrigerator and locomotive crews in international trains
- Checklist visa application Official visit
- Checklist visa application Participants in official EU cross-border cooperation programmes
- Checklist visa application Participants in official exchange programmes organized by twin cities
- Checklist visa application Persons participating in scientific cultural and artistic activities
- Checklist visa application Relatives visiting for burial ceremonies
- Checklist visa application Representatives of the religious communities
- Checklist visa application Tourism
- Checklist visa application Visiting family or friends
- Checklist visa application Visiting military and civil burial grounds
Make an appointment
For short stay visa applications for the Netherlands an appointment has to be made via the website of VFS Global.
You can also call them at the following numbers: +38 044 3230570 or +38 050 1179056.
If you have questions related to a visa application of which the processing time of 10 working days has expired, send an e-mail. Please mention the details of the visa application in your e-mail (for example application number, passport number of applicant, name and date of birth of applicant).
Visa applications of residents of the Crimea
Persons living in the Ukraine (including the Crimea) have to apply for their visa at the Netherlands embassy in Kiev or one of the Visa Application Centers in the Ukraine.
No visa can be issued in Russian passports issued in the Crimea during the occupation because the Netherlands does not acknowledge these documents. If it is a Russian passport issued in the Crimea before the occupation or issued in Russia, a visa can be issued.
Inhabitants of the Crimea can exit the Crimea (and enter at a later stage) with their Russian passport and, if they hold the Ukrainian nationality, can apply for a Ukrainian passport or extend their current Ukrainian passport through the Ukrainian authorities (for instance in the Kherson region).
On the website of VFS Global you can find more information about the types of visa and the requirements.