Legalisation of documents from Sweden for use in the Netherlands
You can use certain documents from Sweden immediately in the Netherlands. Other documents need to be legalised first by the Swedish authorities. This is done with a special stamp called an apostille.
Who can have documents legalised?
Anyone who has one or more documents from Sweden can have them legalised for use in any part of the Kingdom of the Netherlands:
- the European part of the Netherlands
- St Eustatius
- St Maarten
Requirements for your document
- Your document must be original and complete. If the document refers to other documents or annexes, these must be included.
Translation of your document
If your document is not in English, French, German or Dutch you might need to have it translated. The following rules apply:
- Your document must be translated by a sworn translator.
- It must be translated into English, French, German or Dutch.
- If the sworn translator is registered outside the Netherlands, you must also have the translation legalised.
Multilingual extracts from civil status records do not need to be translated. A multilingual extract is a standard form in 9 languages.
Where to get your documents
The most common documents are extracts from civil status records:
- an official copy of a death certificate
- an official copy of a divorce certificate
Contact the Swedish authorities to find out where you can get these documents.
Official copy of a birth certificate
You can get this document from the office of the Swedish tax agency (Skatteverket) in the municipality where you were born. You will need to provide your personal identity number (personnummer).
Certificate of unmarried status
You can get this document from the Swedish tax agency (Skatteverket). You will need to provide your personal identity number (personnummer). The certificate is valid for four months from the date of issue.
Official copy of a marriage certificate
You can get a marriage register extract (registerutdrag vigsel) or a civil registration certificate (personbevis) from the Swedish tax agency (Skatteverket). You will need to provide your personal identity number (personnummer). These documents do not state where the marriage took place.
If you need to prove where you got married you can provide one of the following documents along with the marriage register extract or civil registration certificate:
- The original marriage certificate (intyg vigsel) you received when you got married states where the marriage took place. You can have a certified copy of the original document made, and use it as evidence to supplement the extract from the tax agency.
- When you got married you also received a celebratory certificate (vigselbevis). This certificate has no legal status but it can be used as supporting evidence.
Ask the Swedish authorities where you can get the documents you need.
Which documents do not need to be legalised?
The following documents do not need to be legalised for use in the Kingdom of the Netherlands:
- documents drawn up by diplomatic or consular agents
Which documents require an apostille?
An apostille is a stamp or sticker on your document. The following documents require a Swedish apostille:
- civil status record extracts
- documents issued by judicial authorities (for example a public prosecutor, a court registrar or a court enforcement agent)
- administrative documents, like certificates and diplomas
- documents drawn up by a civil-law notary
- official certificates which are placed on documents signed by persons in their private capacity (and not drawn up by a civil-law notary)
This is not a complete list. Contact the Swedish authorities if your document is not listed.
As of 16 February 2019 use of certain documents simplified within EU
You may have one or more public documents from a European Union (EU) member state that you want to use in another EU country. You will often require an apostille for these documents. As of 16 February 2019 you will be able to make use of a simplified procedure.
More information will follow shortly. If you would like further information now, see the article about the simpler procedure for use of public documents from an EU country on the European e-justice portal.
Where can you have your document legalised?
To get your document legalised with an apostille, contact the Swedish authorities. For details see the website of the Hague Conference on Private International Law (HCCH). Once your document has been legalised with an apostille it can be used in the Kingdom of the Netherlands.
Mediation by the Consular Service Centre (CDC) in The Hague
As of 1 June 2018 the Consular Service Centre (CDC) will no longer mediate for people wanting to request documents from Sweden and/or have documents from that country legalised.
Verification of your document
The stamp or sticker on your document means only that the correct signature is on your document. Legalisation does not prove that the content is correct or that the document is authentic. A municipality in the Netherlands, the Immigration and Naturalisation Service (IND) or another authority may decide to check this.