Legalisation of documents from the Philippines for use in the Netherlands
You want to use your document from the Philippines in the Netherlands. For this you need legalisation from the Philippine Ministry of Foreign Affairs. This is done with a special stamp called an apostille.
Due to the corona virus, you cannot have foreign documents legalised at most embassies or consulates-general until further notice. Please check the contact page of the embassy or consulate-general to see if and from when it is possible to have your document legalised. Don't see a start date on the contact page? Then it is not yet possible. Do you only need to have your documents legalised by the local authorities? Then check with the local authorities if that is possible.
Who can have documents legalised?
Anyone who has one or more documents from the Philippines can have them legalised for use in any part of the Kingdom of the Netherlands:
- the European part of the Netherlands
- St Eustatius
- St Maarten
Requirements for your document
Your document must be original and complete. If the document refers to other documents or annexes, these must be included.
Translation of a document
If your document is not in English, French, German or Dutch you might need to have it translated. The following rules apply:
- Your document must be translated by a sworn translator.
- It must be translated into English, French, German or Dutch.
- If the sworn translator is registered outside the Netherlands, you must also have the translation legalised.
Which documents can be legalised?
You can have various documents legalised, such as diplomas and certificates. The most common documents are extracts from civil status records:
- an official copy of a birth certificate
- an official copy of a marriage certificate
- an official copy of a divorce certificate
- an official copy of a death certificate
Certificate of unmarried status
CENOMAR (Certificate of No Marriage Record)
Additional declaration for data from the PSA
Information held by the Philippine Statistics Authority (PSA) (formerly known as NSO) may not be completely up to date. If this is the case, you will receive a CENOMAR for a period up to a specific date, stating that you do not appear in the marriage register up to that date.
You will need to have an affidavit drawn up for the period following the date on the certificate. An affidavit is a declaration that you make under oath in the presence of a notary. You will need to take a copy of your birth certificate with you. Have the affidavit legalised by the Regional Trial Court. Then take your documents to the Philippine Department of Foreign Affairs.
Where to get your document legalised
You get the apostille from the Philippine Ministry of Foreign Affairs. You can find the address on the site of the Hague Conference on Private International Law (HCCH).
Once your document has been legalised with an apostille, it can be used in the Kingdom of the Netherlands.
Documents issued by the Philippine consulate in Oranjestad (Aruba)
Documents issued by the Philippine consulate in Oranjestad must be legalised by the Department of Legislation and Legal Affairs (DWJZ) in Oranjestad. After this legalisation, it can be used in the Kingdom of the Netherlands.
Assistance from the CDC in The Hague
The Consular Service Centre (CDC) can help Dutch nationals apply for documents or have documents legalised.
Verification of your document in the Netherlands
The stamp or sticker on your document means only that the correct signature is on your document. It does not prove that the content is correct or that the document is authentic. A municipality in the Netherlands, the Immigration and Naturalisation Service (IND) or another authority may decide to check this.