Legalisation of documents from Zambia for use in the Netherlands

To use a document from Zambia in the Netherlands, you must first have it legalised by the Zambian Ministry of Foreign Affairs. Then you must have it legalised by the Dutch embassy in Harare, Zimbabwe.

Who can have documents legalised?

Anyone who has one or more documents from Zambia can have them legalised for use in any part of the Kingdom of the Netherlands:

  • the European part of the Netherlands
  • Aruba
  • Bonaire
  • Curaçao
  • Saba
  • St Eustatius
  • St Maarten

Requirements for your document

Your document must be original and complete. If the document refers to other documents or annexes, these must be included.

Translation of your document

If your document is not in English, French, German or Dutch you might need to have it translated. The following rules apply:

  • Your document must be translated by a sworn translator.
  • It must be translated into English, French, German or Dutch.
  • If the sworn translator is registered outside the Netherlands, you must also have the translation legalised.

Which documents can be legalised?

You can have various documents legalised, such as diplomas and certificates. The most common documents are extracts from civil status records:

Official copy of a birth certificate

Born on or after 1 January 1973
You can get this document from the:
Registrar General of Births, Deaths and Marriages
P.O. Box 32311, Lusaka

Born before 1 January 1973
You received a birth notification from the hospital when you were born. If you were baptised, you received a baptism certificate. To get an official copy of your birth certificate, you will need one of these two documents.

  • Take your birth notification and/or baptism certificate to a commissioner for oaths. A family member must go along with you to make a statement under oath (affidavit).
  • Take the affidavit, birth notification and/or baptism certificate to the Registrar General of Births, Deaths and Marriages to get a birth certificate drawn up. You can then get an official copy of this certificate.

Certificate of unmarried status

You can get a certificate of unmarried status in 3 ways:

  • You can request it from the Registrar of Marriages at the Civic Centre of Lusaka.
  • You can request it from the legal department of the Zambian Ministry of Foreign Affairs.
  • You can get an affidavit (statement made under oath) from a commissioner for oaths.

Official copy of a marriage certificate

For a civil marriage
You can get this document from the Registrar General of Births, Deaths and Marriages.

For a marriage under customary law
You must first register the marriage with the Registrar General of Births, Deaths and Marriages. Then you can get an official copy of the marriage certificate.

Official copy of a divorce certificate

For a civil marriage
You can get this document from the High Court where the divorce was granted.

  • Registrar of High Court, P.O. Box 50067, Lusaka
  • Registrar of High Court, P.O. Box 70004, Ndola
  • Registrar of High Court, P.O. Box 60110, Livingstone

For a marriage under customary law
First have your divorce registered. Then ask the Zambian authorities where you can get an official copy of the divorce certificate.

Official copy of a death certificate

You can get this document from the:
Registrar General of Births, Deaths and Marriages
P.O. Box 32311, Lusaka

Where can you have your documents legalised?

First have your document legalised by the Zambian Ministry of Foreign Affairs. Then take your document to the Dutch embassy in Harare, Zimbabwe to have it legalised again.

After these legalisation procedures, you can use your document in the Kingdom of the Netherlands.

Assistance from the CDC in The Hague

The Consular Service Centre (CDC) can help Dutch nationals apply for documents or have documents legalised in Zambia.

Verification of your document

The stamp or sticker on your document means only that the correct signature is on your document. Legalisation does not prove that the content is correct or that the document is authentic. A municipality in the Netherlands, the Immigration and Naturalisation Service (IND) or another authority may decide to check this.