Legalisation of documents from South Sudan for use in the Netherlands

Have your document legalised by the South Sudanese Ministry of Foreign Affairs and International Cooperation. This is done with a stamp or sticker. The Dutch authorities will check and assess your document.

Who can have documents legalised?

Anyone who has one or more documents from South Sudan can have them legalised for use in any part of the Kingdom of the Netherlands:

  • the European part of the Netherlands
  • Aruba
  • Bonaire
  • Curaçao
  • Saba
  • St Eustatius
  • St Maarten

Requirements for your document

Your document must be original and complete. If the document refers to other documents or annexes, these must be included.

Translation of a document

If your document is not in English, French, German or Dutch you might need to have it translated. The following rules apply:

  • Your document must be translated by a sworn translator.
  • It must be translated into English, French, German or Dutch.
  • If the sworn translator is registered outside the Netherlands, you must also have the translation legalised.

Which documents can be legalised?

You can have various documents legalised, such as diplomas and certificates. The most common documents are extracts from civil status records.

Official copy of a birth certificate

Where you can get this document depends on the person's age:

Younger than 2 years

You can get a birth notification from the Ministry of Health, which is based at Juba Teaching Hospital.

Age 2 or over

Ask the Medical Commission for an assessment of age. The Ministry of Health can then issue a declaration.

Certificate of unmarried status

Ask the South Sudanese authorities where you can get this document.

Official copy of a marriage certificate

Where you can get this document depends on your type of marriage:

Religious marriage

You can get this document from the church or mosque where you got married.

Traditional marriage (under customary law)

You can get a declaration from the court.

Official copy of a divorce certificate

You can get a declaration from the court.

Official copy of a death certificate

Where you can get this document depends on where the person died:

  • The person died in a hospital in Juba
    You can get this document from the Juba Teaching Hospital.
  • The person died in a hospital outside Juba
    You can get this document from the hospital or clinic in which the person died.
  • The person did not die in a hospital
    Ask the local authorities where you can get this document.

Where to get your document legalised

Have your document legalised by the South Sudanese Ministry of Foreign Affairs and International Cooperation. On 1 January 2016, the Dutch embassy in Kampala, Uganda stopped legalising documents from South Sudan.

After your document has been legalised by the authorities in South Sudan, you can use it in the Kingdom of the Netherlands.

Assistance from the CDC in The Hague

­The Consular Service Centre (CDC) cannot help you apply for documents or have documents legalised for you.

Verification of your document in the Netherlands

The stamp or sticker on your document means only that the correct signature is on your document. It does not prove that the content is correct or that the document is authentic. A municipality in the Netherlands, the Immigration and Naturalisation Service (IND) or another authority may decide to check this.