Mediation for legalisation of foreign documents issued abroad
Documents issued abroad should be legalised in the country where they originate. In some cases, the Consular Service Centre (CDC) can mediate for Dutch nationals who want to request documents from abroad and/or have documents legalised abroad. You can request this service by post or by email. Mediation can take between 8 and 12 months and costs €131 per document.
Due to the Coronavirus, the consular services of embassies and consulates-general worldwide are suspended until April 6, 2020. Until then, the CDC will not handle any mediation requests.
Who can the CDC mediate for?
The Consular Service Centre (CDC) can, in certain cases, mediate for Dutch nationals who want to request documents from abroad and/or have documents legalised abroad. Whether mediation is possible depends on the country the document comes from. Some countries will only issue a document to the person the document relates to, or to one of their family members.
What types of documents can the CDC mediate for?
You can only request certain documents from abroad. You can only have certain documents legalised abroad. Examples include birth certificates and consular civil status documents drawn up at a Dutch embassy or consulate.
The most common documents are civil status documents:
- an official copy of a birth certificate
- an official copy of a marriage certificate
- an official copy of a divorce certificate
- an official copy of a death certificate
- an official copy of a declaration of acknowledgement of parentage
What to do
Check whether the CDC can mediate. Select the country your document comes from to find out if mediation is possible.
If so, write a letter or send an email to the CDC that includes:
- your name, address and telephone number
- what type of mediation you require (request for document and/or request for legalisation)
- what type of document your request relates to
- what country your request relates to
What to send
To request civil status documents
Along with your written request, you should enclose:
- 2 photocopies of your Dutch passport
If you want to request a new official copy of a document you already have, please also enclose:
- a photocopy of the original document
If you do not have the original document or a photocopy of it, please enclose:
- parents’ full names (if requesting a birth certificate)
- the place and date of birth/marriage/death (if requesting an official copy of a birth, marriage or death certificate)
To get a document legalised
If you already have a document and only want to have it legalised in the country of origin, please enclose:
- the original document
- 2 photocopies of your Dutch passport
Because you are sending an original document, you are advised to use registered post.
What does the CDC do?
The CDC will send a letter confirming receipt of your request. The letter will say how much you have to pay. When you have paid, the CDC will begin mediation. The CDC will send your document to the Dutch embassy or consulate in the country concerned. The embassy or consulate will contact the local authorities and/or institutions. When the process is complete, the documents will be sent to you by registered post.
How long does it take?
For foreign documents mediation and/or legalisation can take 8 to 12 months. The CDC cannot always guarantee success. It is dependent on foreign authorities.
For official copies of consular documents mediation can take 8 to 12 weeks. The document will be provided by a Dutch embassy or consulate abroad.
What does mediation by the CDC cost?
Requesting documents as well as their legalisation abroad costs €131 per document. If a document cannot be obtained or legalised, the mediation fee will not be refunded.
Requesting official copies of consular documents costs €30 per document.
You will be billed separately for any other costs incurred, such as costs incurred at a municipal or district office, or courier costs.
Contacting the Consular Service Centre (CDC)
2500 EB Den Haag
Within the Netherlands: 024-7247 247
Phoning from abroad: +31 247 247 247