Legalisation of documents from Malaysia for use in the Netherlands

To use a document from Malaysia in the Netherlands, you must first have it legalised by the Malaysian Ministry of Foreign Affairs. Then you must have it legalised by the Dutch embassy in Kuala Lumpur.

Who can have documents legalised?

Anyone who has one or more documents from Malaysia can have them legalised for use in any part of the Kingdom of the Netherlands:

  • the European part of the Netherlands
  • Aruba
  • Bonaire
  • Curaçao
  • Saba
  • St Eustatius
  • St Maarten

Requirements for your document

Your document must be original and complete. If the document refers to other documents or annexes, these must be included.

Translation of your document

Malaysian documents (like birth certificate or death certificate) are nowadays mostly in both English and Bahasa. In this case you don't need a translation. If your document is not in English, French, German or Dutch you might need to have it translated. The following rules apply:

  • Your document must be translated by a sworn translator.
  • It must be translated into English, French, German or Dutch.
  • If the sworn translator is registered outside the Netherlands, you must also have the translation legalised.

Which documents can be legalised?

You can have various documents legalised, such as diplomas and certificates. The most common documents are extracts from civil status records:

  • an official copy of a birth certificate
  • an official copy of a death certificate

You can get these documents from the National Registration Department at the Ministry of Home Affairs.

Certificate of unmarried status

If you are a Malaysian national, the authority where you can get this document depends on your religion.

  • You are Muslim
    You can get a certificate of unmarried status from the Religious Office in the district where you live or lived.
  • You are not Muslim
    You can get a certificate of unmarried status from the National Registration Department at the Ministry of Home Affairs.
  • You are a Dutch national
    It does not matter what your religion is. If you are a Dutch national you can get a certificate of unmarried status from the Dutch embassy in Kuala Lumpur.

Official copy of a marriage certificate

  • You are a Muslim
    You can get an official copy of a marriage certificate from the Sharia court in Kuala Lumpur.
  • You are not a Muslim
    You can get an official copy of a marriage certificate from the National Registration Department at the Ministry of Home Affairs.

Official copy of a divorce certificate

  • You are a Muslim
    You can get an official copy of a divorce certificate from the Sharia court in Kuala Lumpur.
  • You are not a Muslim
    You can get an official copy of a marriage certificate from the National Registration Department at the Ministry of Home Affairs.

You can also get an official copy of a divorce certificate from the court that granted the divorce.

Where can you have your documents legalised?

First have your document legalised by the Malaysian Ministry of Foreign Affairs. Then make an appointment via the online appointment system of the Dutch embassy in Kuala Lumpur to have it legalised there. After these legalisation procedures, you can use your document in the Kingdom of the Netherlands.

You can collect your document(s) the next working day.

Assistance from the CDC in The Hague

The Consular Service Centre (CDC) can help Dutch nationals apply for documents or have documents legalised in Malaysia.

Verification of your document

The stamp or sticker on your document means only that the correct signature is on your document. Legalisation does not prove that the content is correct or that the document is authentic. A municipality in the Netherlands, the Immigration and Naturalisation Service (IND) or another authority may decide to check this.