Legalisation of documents from Italy for use in the Netherlands

You can use certain documents from Italy immediately in the Netherlands. Other documents need to be legalised first by the Italian authorities. This is done with a special stamp called an apostille.

Who can have documents legalised?

Anyone who has one or more documents from Italy can have them legalised for use in any part of the Kingdom of the Netherlands:

  • the European part of the Netherlands
  • Aruba
  • Bonaire
  • Curaçao
  • Saba
  • St Eustatius
  • St Maarten

Requirements for your document

  • Your document must be original and complete. If the document refers to other documents or annexes, these must be included.

Translation of your document

If your document is not in English, French, German or Dutch you might need to have it translated. The following rules apply:

  • Your document must be translated by a sworn translator.
  • It must be translated into English, French, German or Dutch.
  • If the sworn translator is registered outside the Netherlands, you must also have the translation legalised.

Multilingual extracts from civil status records do not need to be translated. A multilingual extract is a standard form in 9 languages.

Where to get your documents

The most common documents are extracts from civil status records:

  • an official copy of a birth certificate
  • an official copy of a marriage certificate
  • an official copy of a death certificate
  • an official copy of a divorce certificate

Ask the Italian authorities where you can get these documents. Many are available from the municipality where you live.

Certificate of unmarried status

You can request this document from the civil status records office in the municipality where you are registered.

Other documents

Ask the Italian authorities where you can get the documents you need.

Which documents do not need to be legalised?

The following documents do not need to be legalised for use in the Kingdom of the Netherlands:

  • all official copies and extracts from civil status records (including multilingual extracts)
  • documents drawn up by diplomatic or consular agents
  • certificates proving that you are legally allowed to get married

The following documents do not need to be legalised for use in the European part of the Netherlands and Aruba:

  • all documents concerning:
  1. your legal capacity or legal family relationships
  2. your nationality
  3. your permanent or temporary place of residence
  • all documents required to get married
  • all documents required to draw up a civil status record

Which documents require an apostille?

An apostille is a stamp or sticker on your document. The following documents need to be legalised with an Italian apostille:

  • documents issued by judicial authorities (for example, a public prosecutor, a court registrar or a court enforcement agent)
  • administrative documents, like certificates and diplomas
  • documents drawn up by a civil-law notary
  • official certificates which are placed on documents signed by persons in their private capacity (and not drawn up by a civil-law notary)

This is not a complete list. Contact the Italian authorities if your document is not mentioned here.

As of 16 February 2019 use of certain documents simplified within EU

As of 16 February 2019 you can use certain documents from a European Union (EU) member state in all EU countries and in some territories directly, without an apostille.

Which documents require a different legalisation procedure?

Documents from Italy relating to commercial transactions or customs formalities require a different form of legalisation. Contact the Italian authorities to find out if this applies to your document.

Where can you have your document legalised?

For an apostille

To get your document legalised with an apostille, contact the Italian Ministry of Foreign Affairs and International Cooperation. For details see the website of the Hague Conference on Private International Law (HCCH). This website is in English. Once your document has been legalised with an apostille it can be used in the Kingdom of the Netherlands.

For other legalisation procedures

First your document will need to be legalised by the Italian Ministry of Foreign Affairs and International Cooperation. Then it will also need to be legalised by the Dutch embassy. Your document can then be used in the Kingdom of the Netherlands.

Mediation by the Consular Service Centre (CDC) in The Hague

As of 1 June 2018 the Consular Service Centre (CDC) will no longer mediate for people wanting to request documents from Italy and/or have documents from that country legalised.

Verification of your document

The stamp or sticker on your document means only that the correct signature is on your document. Legalisation does not prove that the content is correct or that the document is authentic. A municipality in the Netherlands, the Immigration and Naturalisation Service (IND) or another authority may decide to check this.